Controls Specialist
*Local to Richmond, VA preferred
*This is an onsite position
Description:
- Work under the direction of the Project Manager (PM) to acquire, track, and report on all financial aspects of the project and assist in other office management responsibilities.
Responsibilities:
- Review the financial goals of the project with the Project Manager/PCC as required.
- Communicate regularly with the Project Manager/PCC throughout the project regarding any issues that may potentially impact the project financials.
- Become familiar with the Project Management Filing Structure at a working level.
- Assist with other project controls aspects as needed.
- Proficient in MS 365, SAP, and MS Project
- Run SAP CJI3 cost reports to actualize previous month/year-to-date cost for monthly Capital and O&M forecasts
- Update Project Scorecards
- Enter Keycard Access Requests
- Review Invoices and enter cost codes and route to me for approvals
- Create and submit Flex Card Expense reports in Concur Travel
- Track purchase requisitions, purchase orders, milestone payments, and invoices
- Request Service Entries or Accruals
- Update Microsoft Project schedules
- Enter Background Investigations
- Assist with finalizing Supplier proposals and drafting purchase requisitions, preparing documents, etc.
- Support project personnel, e.g. enter IT Request Center requisitions
- Complete Project Closeout Forms and submit to financial analysts
- Assist will Capital PAR & required document submittals
- Assist will Capital Planning efforts
- Attend meetings to take notes when I have meeting conflicts: double, triple booked, Vaca or PTO, etc.
- In some cases, take meeting notes, action items, and distribute.
PO Tracking Summary:
- Maintain the PO Tracking summary report – update it monthly to run actual PO value reports and days remaining on each PO and discuss with PM/PCC.
SAP Reports:
- Run monthly cost report for entire project and all WBS/order numbers, populate tracking spreadsheet, find variances, discuss with PM/PCC.
Scorecards/KPIs:
- Assist PM/PCC in populating monthly scorecards & KPIs with safety man-hours and financials and discuss with PM/PCC prior to issue.
Monthly Cost Forecasts:
- Meet with PM/PCC, develop monthly cost forecast, and send to financial analyst.
Change Order Tracking:
- Receive inputs from PM/PCC, maintain cumulative change order log.
Invoice Management:
- Assist PM/PCC with invoice tracking, approval, and resolving invoice discrepancies and issues.
Required Skills/Knowledge/Experience:
- Bachelors degree in business/engineering or computer Science with 7 Years of SAP Financial Management experience,
- OR BS in Business; Engineering or Computer Science and an MBA with 5 years of SAP Financial Management experience.
- Good & effective oral and written communication skills, organizational skills, and the ability to work effectively as the PMs or PCCs trusted financial administrator.
- Must have good planning and office management skills.
- Skilled in use of personal computer and Microsoft software (Word, Excel, Outlook).
- Ability to work effectively with management and co-workers and to make effective decisions.
- Ability to follow and/or implement efficient processes and provide recommendations to Project Manager/Project Controls Coordinator.
- Ability to analyze information and make sound decisions.
- Good judgment skills are required.
- Existing or learned skills in SAP are required.
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