Onboarding Specialist
Job Description:
The Onboarding Specialist will be the administrative expert and provide front-line support to team members, candidates, and hiring managers for any process-related issues. The Onboarding Specialist will collaborate with the Talent Acquisition Specialist and Leadership to support various aspects of Talent Acquisition, such as scheduling and processing all background-related requirements. The primary function of this role will be responsible for ensuring new hires are complying in accordance with healthcare laws and regulations.
Job Duties:
- Ensure completion of new hire pre-employment to include background checks, education and licensure checks, screenings, and other requirements needed (monitor background checks.)
- Responsible for requesting and ensuring new hire paperwork is filled in accordance with Joint Commission regulations.
- Demonstrate excellent phone skills including inquiry calls, explanation of onboarding processes, and scheduling appointments.
- Follows up daily on candidates to make sure all tasks are being completed in a timely manner.
- Builds and fosters relationships with Talent Acquisition, Hiring Managers, team members, and candidates to ensure a positive onboarding experience.
- Communicate with facilities about their candidate and where they are in the onboarding process
- Must be able to multi-task, and handle managing and where they are in the onboarding process.
- Initiate and monitor standard new hire paperwork (I-9 state-specific, compliance, forms etc.)
- Ensure responsibility and visible commitment to diversity equity and inclusion strategy, programs, and initiatives through collaboration and implementation of initiatives across the health system.
- Demonstrate personal ownership and accountability for safety across the area of responsibility by role modeling daily key concepts of a high-reliability organization as personal work habits.
- Performs other duties as assigned and/or participates in special projects to support the mission of the client and the team. Accepting alternate responsibilities as required.
Employment Qualifications
- Required Education: High School Diploma or Equivalent
- Preferred Education: Some college coursework Licensure/Certification Required: N/A Licensure/Certification Preferred: N/A
- Years and Type of Required Experience: Minimum of one (1) to three (3) years of human resources experience in a role requiring customer interaction and problem resolution
Other Knowledge, Skills, and Abilities Required:
- Must possess a team-focused, self-motivated attitude with the ability to work with a modest degree of supervision.
- Excellent listening and communication skills with the ability to provide high-quality customer service.
- Well-organized, and detail-oriented with the ability to work with all levels within the organization.
- Basic understanding of HR concepts, policies, and procedures.
- Exercises independent judgment in the interpretation of inquiries and determining the appropriate guidance.
- Demonstrated ability to maintain confidentiality and professionalism under any situation is critical
- Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias.
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