Workspace Systems Coordinator
*This is an onsite position
Responsibilities:
- Receive information from leads and others on shared and reservable workspaces
- Collaborate with Department of General Services Bureau of Real Estate to obtain floorplans work on file conversions room and workspace numbering and naming schemes
- Input floorplans and data into space reservation system
- Assess shared and reservable spaces with agencies
- Input agency and group user data into space reservation system
- Train end users on using space reservation system
- Collaborates with Telecom Video Conference and Desktop teams to
- List equipment inventory and assets in shared spaces
- Install program and configure room scheduling panels
Skills/Knowledge/Experience:
- Strong communication and interpersonal skills to gather information from agency leads and stakeholders
- Ability to read understand and work with floorplans including converting file types and applying room/workspace numbering standards
- Experience with space reservation or room booking systems data entry configuration troubleshooting
- Detail oriented data management skills for entering and maintaining accurate workspace and user information
- Ability to conduct joint assessments of shared or reservable spaces with agencies
- Training and customer support skills to guide end users on how to use the reservation system
- Collaboration skills to work with Telecom Video Conference Desktop and other IT teams
- Familiarity with equipment inventories and asset tracking in shared spaces
- Technical aptitude to support the installation configuration and programming of room scheduling panels
- Project management skills to support or manage implementation of a space reservation system
- Ability to work with government partners including real estate and facilities teams
- Commitment to improving data quality documentation and overall system accuracy
Required Skills/Knowledge/Experience:
- Project management skills to support or manage implementation of a space reservation system, Required 2 Years
- Detail oriented data management skills for entering and maintaining accurate workspace and user information, Required 2 Years
- Experience with space reservation or room booking systems (data entry, configuration, troubleshooting), Required 2 Years
- Ability to read, understand, and work with floorplans, including converting file types and applying room/workspace numbering standards, Required 2 Years
- Strong communication and interpersonal skills to gather information from agency leads and stakeholders, Required
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