IT Procurement Analyst
*Local to Mechanicsville, VA only please
*This is a hybrid position with 1 day/week onsite
Description:
- The IT Procurement Analyst supports the Procurement and Finance teams by managing statewide technology procurements in compliance with VITA, the client, and Commonwealth policies.
- This role requires strong analytical skills deep knowledge of procurement methods-including IFBs and RFPs-and the ability to operate effectively in a fast-paced environment.
- The ideal candidate is a self-starter who can guide internal stakeholders negotiate with vendors and ensure that all procurements deliver best value to the Commonwealth.
Responsibilities:
Procurement Contract Management:
- Analyze requisitions for goods and services-including hardware software and IT services-and procure them in accordance with state policies and procedures.
- Manage formal procurement processes including Invitations for Bid IFBs and Requests for Proposal RFPs ensuring compliance with all applicable laws and regulations.
- Develop procurement strategies recommend contract vehicles and identify alternative sourcing options.
- Develop manage and maintain a variety of contractual agreements including term contracts for professional and nonprofessional services.
- Negotiate contract terms conditions and language changes in coordination with legal Analyst and legal Counsel.
- Ensure compliance with the Governors initiative for DSBSD certified Micro/Small Business participation.
Stakeholder Vendor Engagement:
- Serve as liaison between vendors VITA and internal business users.
- Provide guidance on procurement methods-including IFBs RFPs RFIs SOWs cooperative procurements and sole source justifications.
- Offer updates on procurement status and advise stakeholders on product availability vendor performance pricing cooperative contracts and sourcing alternatives.
- Support end users by answering process related questions and assisting with proper procurement procedures.
Technical Analytical Support:
- Evaluate highly technical IT procurements and collaborate with subject matter experts legal counsel and external partners.
- Apply state and local procurement laws regulations and best practices to all purchasing activities.
- Demonstrate stewardship of Commonwealth resources and adherence to all applicable laws and policies
Skills/Knowledge/Experience:
- Experience managing procurement activities within a state or local government environment.
- Strong understanding of VITA policies IT procurement processes and technology related contracts licenses maintenance agreements etc.
- Experience with procurement methods such as IFBs RFPs RFIs SOWs joint cooperative and sole source procurements.
- Excellent written and verbal communication skills with the ability to analyze complex information and present clear recommendations.
- Strong customer service orientation and ability to work collaboratively in a team environment.
- Certification as Virginia Contracting Associate VCA or Virginia Contracting Officer VCO.
- Working knowledge of Commonwealth Cardinal and eVA procurement systems preferred.
Ideal Candidate Traits:
- Highly motivated and proactive
- Strong analytical and problem-solving skills
- Skilled in managing formal competitive procurements IFBs/RFPs
- Comfortable navigating fast-paced high volume procurement environments
- Strong negotiation skills with a focus on achieving best value
Required Skills/Knowledge/Experience:
- Ability to learn and apply Commonwealth of Virginia, VITA, and VDOT procurement rules and tools., Required
- Experience with IT procurement processes: Obtaining supplier quotes, tracking approvals, processing contract amendments, and enforcing vendor terms., Required
- Familiarity with Commonwealth contracting laws and state regulations, Required
- Word, Excel, PowerPoint required for documentation, reporting, and analysis. , Required
- Multitasking and task management: Ability to plan, organize, and manage multiple procurement tasks simultaneously., Required
- Supplier and contract management: Managing vendor relationships, monitoring contract performance, and supporting negotiations., Required
- VCA – Virginia Contracting Associate, Desired
- VCO – Virginia Contracting Officer, Desired
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