Administrative Assistant II
Job Description
- Performs standard and advanced administrative and business operations duties in support of assigned Manager(s).
- Provides analytical support within a functional organization and contributes to business planning and reporting activities.
Responsibilities
- Prepare reports for business planning and analysis within the assigned area
- Analyze a variety of issues and exercise independent judgment to recommend optimal reporting techniques
- Develop and improve office management processes
- Coordinate onboarding and employee transitions, including setup of IT accounts, phone extensions, and related resources
- Assist in the development of project plans
- Collaborate with project manager(s) to ensure accuracy and completeness of status reports
- Coordinate meetings, including scheduling and logistics
- Arrange travel and lodging as required
- Maintain manager(s)’ calendars and schedules
- Screen calls, distribute mail, and maintain updated contact lists
- Process expense reports, EMRs, and office supply orders
- Manage Purchase Orders
- Create correspondence and maintain a library of presentations
- Coordinate and implement special projects
- Maintain confidential files and records
- Attend staff and TDR meetings; record and distribute meeting minutes
- Manage vacation calendars and assist with timecard reviews
Qualifications
- 4–7 years of relevant administrative or business operations experience
- Strong organizational, analytical, and communication skills
- Ability to manage multiple tasks and priorities with minimal supervision
- Proficiency in office and reporting tools
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